December 18, 2018

Executive Director Search

Position Title:  Executive Director, Tau Epsilon Phi Fraternity

Reporting to: International Consul and Grand Council

PositionStatus: Salary, exempt, full-time

Position Salary: $45,000-$70,000

PositionLocation: Remote

The Executive Director of Tau Epsilon Phi serves as the chief staff officer of the Fraternity. The Executive Director reports to and serves at the direction of the Fraternity’s International Consul and through him to the Grand Council on all Fraternity matters.

The Executive Director is responsible for the supervision and direction of the Fraternity staff and for overseeing Tau Epsilon Phi’s day-to-day business operations. In coordination with the Tau Epsilon Phi staff, the Executive Director also oversees the Fraternity’s programs and activities which include providing services to the chapters, colonies, and alumni, publishing the Fraternity magazine, producing electronic news letters, raising funds, organizing meetings, and managing physical and financial resources.

Specific Duties and Responsibilities

Strategy / Vision / Planning

  • Serve as a visionary leader whose philosophy is constantly forward-thinking.
  • Address long term-growth through proactive strategic planning and implementation of the strategic plan in cooperation with the Fraternity’s Grand Council and the TEP Foundation’s Board of Directors.
  • Ensure that the organization operates within the mandate of the mission, values, business ethics, best practices, and policies of Tau Epsilon Phi.

Governance

  • Coordinate, plan and schedule with the Grand Council all board meetings, including agendas and other materials to be distributed in advance of the meetings.
  • Participate as a non-voting member of the Grand Council, attending all meetings and teleconferences.
  • Serve as staff liaison to the Grand Council.
  • Participate as an ad hocmember of all the board committees as well as other committees or task forces that may be established from time to time.
  • Support the work of the Grand Council and their committees.
  • Communicate on a regular basis with the International Consul, Executive Committee, and Grand Council on Tau Epsilon Phi activities, condition of finances and media relations.
  • Prepare and submit to the Grand Council an annual written plan of goals and objectives with an execution plan for the coming year.
  • Work with the TEP Foundation on donor prospecting, research, cultivation, and recognition.
  • Assist in the development of policies, procedures, documents, and forms as needed to ensure the proper management and function of the Fraternity.

Public & External Relations | Communications

  • Serve as the “face” of Tau Epsilon Phi.
  • Speak at alumni, undergraduate, and external gatherings, as necessary.
  • Execute all communications to the general membership, including but not limited to newsletters, informational materials, emails, and promotional materials as directed by the Grand Council.
  • Act as the final editor for the Tau Epsilon Phi Plumeand all other publications ensuring all materials and articles are provided for publication and distribution in a timely manner.
  • With the International Consul, be available for interviews for radio, television, and print media.
  • Review and approve all written materials that promote and represent Tau Epsilon Phi.
  • Strengthen new and existing relationships with all undergraduate and alumni chapters and colonies as well as college and university administrators where Tau Epsilon Phi is represented.
  • Cultivate expansion efforts in undergraduate institutions.
  • Participate as an active member in interfraternal activities and meetings with the following as well as other organizations:
    • North-American Interfraternity Conference (NIC)
    • Fraternity Executive Association (FEA)
    • Association of Fraternity Advisors (AFA)
    • Fraternal Law Conference
  • Attend and make presentations at regional leadership conferences, biennial conventions and chartering ceremonies, in coordination with the International Consul.
  • Work to expand the involvement of alumni members of the Fraternity.

Finance

  • Take an instrumental role in the business decisions of the Fraternity, actively participating in the development of the annual budget. Assure that all staff is trained and have an understanding in the development and administration of budgets.
  • Develop opportunities to generate additional sources of revenue for the Fraternity, while being sure that all funds, assets, and other property, if any, of Tau Epsilon Phi are appropriately administered, insured and safeguarded.
  • Comply with external audits of the organization conducted by an independent Certified Public Accountant.
  • Oversee the preparation of monthly, quarterly, and annual financial reports and tax documents.

Management & Administration

  • Hire, supervise, and oversee all employees of the Tau Epsilon Phi Fraternity.
  • Responsible for the day-to-day operation and management of Tau Epsilon Phi, including maintaining accurate chapter and colony rosters, supply order and management, retention of all corporate documents and Grand Council Board minutes.
  • Develop procedures and programs to implement the general policies established by the Grand Council.
  • Plan, formulate and recommend for implementation basic policies and procedures that will further the objectives of Tau Epsilon Phi to be approved by the Grand Council.
  • Coordinate all Fraternity programs and policies with Alumni groups, chapters, colonies, and other external entities

Requisite Background & Experience | Qualities & Characteristics

Qualified candidates for the position of Executive Director will be visionary leaders and inspirational spokespeople with a successful record of accomplishment. Candidates will be expected to understand, embrace, and advance Tau Epsilon Phi’s mission and to appreciate and support the role that Tau Epsilon Phi plays in the lives of its brothers. All candidates will also be expected to present the following:

  • A bachelor’s degree from an accredited college or university; master’s degree is a plus.
  • Membership in Tau Epsilon Phi is a plus, but not required.
  • Five plus years of successful organizational management experience and significant experience in nonprofit administration or Fraternity/Sorority management.
  • Experience developing strategic plans in cooperation with a governing board.
  • Demonstrated expertise and knowledge of fiscal, program, and staff management.
  • Demonstrated ability to advance relationships with constituent stakeholders, including prospective and current donors, other Greek letter organizations, professional organizations, and volunteers.
  • Quality leadership that is effective, creative, stimulating, and evidence that the individual acts as team player.
  • Demonstrated commitment to continuing professional development, conference participation, publication, and professional education.
  • Computer literacy in Microsoft Word, Excel, PowerPoint and understanding database software.

To Apply

Please email a resume and cover letter to Kirill Reznik, International Consul, at consul@tep.org.  Cover letter should include related experience, why position would fit into your professional goals, and salary requirements. All applications should be received by October 31, 2018.

 

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